Academic Progress Policy

Only courses in which a grade of B- or higher is earned may be counted toward a degree.


Every student, upon enrollment, is assigned the Director of the School of Letters as their academic advisor. The advisor will confer personally with each student during their first summer in the program, and as needed thereafter. The advisor will review each student's progress in the program and course selections for the coming summer each spring, and will communicate with the student as needed.

Assistance for Students with Disabilities

The mission of Student Accessibility Services (SAS) is to ensure that students with disabilities are afforded an equal opportunity to participate in and benefit from the programs, services, and activities of The University of the South through the identification and enactment of reasonable modifications to institutional policies and procedures, the provision of auxiliary aids and services, and the establishment of innovative educational services. The University is committed to a culture of inclusivity that embraces and supports all aspects of diversity, equity and inclusion.

SAS seeks to create an environment in which the nature and degree of access to programs, services, facilities, and the level of self-determination afforded qualified persons with disabilities are equitable to those which are available to their peers without disabilities. Students with disabilities have the right to a timely and accessible process in order to obtain the support necessary for an equitable experience.

Students who are interested in applying for accommodation can initiate the process by navigating to the Student Accessibility Services Website and locating the How To Apply page. Students will be asked to complete an Intake Form and provide supporting documentation. Students with questions regarding documentation can review the Documentation Guidelines which can be located on the How To Apply page.  Students who wish to meet with someone before/about the intake process can reach out to to request a meeting with a SAS staff member.

Changing Programs

Students are admitted to either the MA program or the MFA program, but after completing at least one summer term, they may apply to transfer from their original program to the other one. The application to transfer includes:

  • A short letter to the director explaining the reason for the transfer
  • A writing sample of literary criticism or creative writing
  • A letter from a School of Letters professor in the program the transfer student is applying to

The director, in consultation with the faculty, will decide if the transfer is advisable. The sooner in a student's career the transfer is made, the more likely it can be accomplished without the need to register for extra courses.

Course requirements

Learn more about MA program requirements here.

Learn more about MFA program requirements here.

DROP/ADD for 2022 Fall

Aug. 24 - Classes begin

Sept. 20 - Last day to drop a course without appearance on record; last day to add a class

Nov. 10 - Last day to withdraw course with W instead of WF

Dec. 7 - Last day of classes

Drug-Free Schools and Campus Regulations
Learn more about the University drug policies here.
Grading Policy

Student work is evaluated with a standard A, B, C, D, and F scale. Grades of I, for incomplete, and W, for withdrawn, may also be awarded. Only courses in which a grade of B- or higher is earned may be counted toward a degree. Grade averages are calculated on the following scale:

A+ 4.33 B+ 3.33 C+ 2.33 D+ 1.33 0.00
4.00 3.00 2.00 1.00  
A- 3.67 B- 2.67 C- 1.67 D- 0.67  

Students must maintain at least a 2.5 grade point average to continue in the program. The grade of incomplete may be given at the discretion of the professor, who will assign a deadline for submission of unfinished course work. The incomplete must be replaced with a grade no later than the following April 15.

Honor Code

Sewanee places major emphasis upon honor. Its students are expected to conduct themselves with integrity, discipline, a sense of individual responsibility, and regard for other people. In exchange for this conduct the University grants its students freedom and privacy. The Honor Code is a time-honored tradition at Sewanee, and your matriculation at the University acknowledges your willingness to live within the bounds of academic, personal, and community relationships the Honor Code upholds.


Immunization requirements and submission instructions were updated 9/29/21 and can be found here. Updated policies will be emailed to all registered and returning students. The University has a campus-wide vaccine requirement that goes into full effect 10/05/21, in addition to its immunization policy for all registered students. 

Library and Information Technology Policies

The library can be accessed online here.

Library and Information Technology policies can be found here.

Refund Policy

If a student, after registration, is dismissed or withdraws for any cause except illness, he or she is not entitled to any refund of the sum paid to the University or to the cancellation of any sum due to the University. Refunds for a withdrawal because of illness are figured by prorating fees for the period from the date of withdrawal to the end of the session. The amounts to be prorated are one-half of tuition and room charges and three-fourths of the board charge. No refund is made for the activity fee or any other fee. Notice of withdrawal and requests for refund must be made in writing addressed to the director of the School of Letters and must be accompanied by a written notice from the health care provider stating that the illness-withdrawal is recommended.

Student Education Records and Privacy

The University of the South complies with the Family Educational Rights and Privacy Act of 1974 as amended (FERPA), which is designed to protect the confidentiality of the records that educational institutions maintain on students and to give students access to their records to assure the accuracy of their contents.  Links to the Student Notification of Rights with Respect to Their Education Records and the Education Records and FERPA policy are here:


SCHOOL OF LETTERS Suspension and dismissal policy

In consultation with the faculty, the director may suspend or dismiss a student for inappropriate behavior that the director and a majority of the faculty determine to be disruptive or destructive of the learning process and/or community life. If such inappropriate behavior appears to have occurred, the student whose behavior is in question will be notified of the problem by the director and asked to explain the circumstances. If the explanation is judged adequate, the matter will be considered closed. If the director concludes that the student has behaved in a way that disrupts or destroys the learning process and/or community life, the student may be warned, suspended, or dismissed.

The decision of which sanctions to apply rests with the director in consultation with the faculty. Dismissal normally precludes readmission. In the case of suspension, the determination of the term, circumstances of suspension, and conditions for readmission rests with the director in consultation with the faculty. If the director judges that action must be taken before there is adequate time to consult the faculty, the director may do so. Dismissal automatically terminates any contract between the school and the student.

Thesis Students
Transfer Credit

Up to two graduate course credits (or six semester hours) may be transferred from other accredited institutions to count toward a degree from the Sewanee School of Letters. Each course must be approved for transfer by the director, preferably before the work is done. Transfer course credits cannot have been counted towards any other degree, whether taken at Sewanee or another institution, and must be a grade of B or better. Graduate credits, whether they are earned at Sewanee or transferred from another institution, cannot count toward a degree after 10 years have elapsed.


Notice of withdrawal and requests for refund must be made in writing addressed to the director of the School of Letters and must be accompanied by a written notice from the healthcare provider stating that illness-withdrawal is recommended.


All other University expectations and policies can be found here: